St. Paul's Lutheran School

 

Parent/Student Handbook


 

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Updated: September 2022

 

INTRODUCTION

Finally, brethren, whatever is true, whatever is honorable, whatever is just, whatever is pure, whatever is lovely, whatever is gracious, if there is any excellence, if there is anything worthy of praise, think about these things. What you have learned and received and heard and seen in me, do; and the God of peace will be with you. (Philippians 4:8-9)

"The goal of all education should be a wise and eloquent piety." These words were uttered over 400 years ago by Johann Sturm, a Lutheran who was establishing classical schools in Europe. St. Paul's Lutheran School has this same goal today. We pursue piety, knowledge, and eloquence together as redeemed people in Jesus Christ our Lord.

The purpose of the Parent/Student Handbook is to provide to all students and their parents a set of guidelines for such wise and eloquent piety in and around St. Paul's Lutheran School. If we were perfect saints, we might not need any "rules and regulations," but-because of our sinful nature, we maintain these policies in a spirit of submitting to one another in love (Ephesians 4:1-3). We hope that everyone will receive these policies in accordance with Philippians 2:14-16, which says, "Do all things without grumbling or questioning, that you may be blameless and innocent, children of God without blemish in the midst of a crooked and perverse generation, among whom your shine alights in the world, holding fast the word of life, so that in the day of Christ I may be proud that I didn't run in vain or labor in vain."

The entire contents of the Handbook should be read by or to every parent and student. We recognize that the Handbook is imperfect and silent on some issues, which may arise. In cases of disagreement about a particular interpretation or implementation of certain rules, the Headmaster and/or the Board of Christian Education will render decisions that they deem fair to both the students and the school. Parents or guardians who believe that such policies or their implementation constitute undue hardship have recourse under the grievance policy listed below. In such cases, decisions made by the Board of Christian Education convened in an official meeting will be deemed final and binding.

The Board of Christian Education reserves the right to establish new policies and to modify existing policies contained-herein. The implementation of these policies is subject to interpretation by the Headmaster who carries the responsibility for the welfare of all together. The Headmaster may also establish or modify policies as deemed necessary by intervening situations and circumstances subject to the approval of the Board of Christian Education. These new or modified policies will be in effect upon written notice to all parents and students by the Headmaster, generally through the weekly newsletter or note sent home with the student.

Dave Hall 

Headmaster

 

 THE VISION OF ST. PAUL’S LUTHERAN SCHOOL 

St. Paul‚Äôs Evangelical Lutheran Church is committed to the belief that Christian parents have the responsibility of teaching the Word of God to their children. They accept this in accordance with the express command of the Holy Spirit that Christian parents should raise their children ‚Äúin the nurture and admonition of the Lord.‚ÄĚ

Further, in commissioning the whole company of His disciples, that is, the Holy Christian Church, the Lord Jesus told them that along with the proclamation of the Gospel and administration of Holy Baptism, they were to teach new disciples ‚Äúto observe all things‚ÄĚ that He had commanded.

St. Paul’s Christian school exists solely for the purpose of assisting both the Christian home and the Christian Church in meeting these responsibilities.

THE MISSION OF ST. PAUL’S LUTHERAN SCHOOL

St. Paul’s Lutheran School exists to help parents teach the Word of God to their children, and to raise their children in the nurture and admonition of the Lord. St. Paul's Lutheran Church and School are both affiliated with the Lutheran Church Missouri Synod LCMS). Our school is governed, and operated by the congregation and is run by a Board of Christian Education appointed by the congregation's Voters' Assembly.

THE VALUES OF ST. PAUL’S LUTHERAN SCHOOL 

  • To glorify the Triune God: Father, Son, and Holy Spirit, the One True God, who¬† created a perfect world, redeemed it after its fall in Adam, and has continually¬† called the people of this fallen world to repentance and new life.
  • To testify to the Lordship of Jesus the Christ, the God-Man who, in taking on a¬† human nature, has conquered sin and death. He is the focal point of the history¬† of the world and the key to the understanding of its design.
  • To utilize the power of the Holy Spirit in training children to view both the¬† history and design of the present world in the light of God's revealed and¬† perfect Word, the Holy Bible.
  • To apply the kind of discipline that God has prescribed in the Bible so that¬† children will see Him as a kind and loving Father who reproves and corrects¬† His children solely because of His love for them.
  • To equip the little ones with the kind of knowledge about God's creation that¬† enables them to become effective disciples in His Kingdom and good stewards¬† of the material and spiritual gifts that He has placed at their disposal.

AN EDUCATION FOR ALL CHILDREN 

St. Paul's Lutheran School prepares children for the future by providing knowledge and skills to achieve academic excellence, personal growth, and success in a safe, positive and classical Christian environment. St. Paul’s Lutheran School offers a basic education in the core disciplines and  humanities: reading, writing, mathematics, science, geography, history, literature,  music, and art. Physical education is also an important part of our curriculum. We have  high academic standards that seek to promote excellence and achievement from all our  students, but we are not an elitist school only for the gifted and advanced learner. We  believe that all children can learn, especially when challenged and motivated by specific  knowledge, high expectations, exceptional teachers, and the discipline and support of  parents. Our low teacher-to-student ratio makes St. Paul’s Lutheran School an ideal  setting for children with varying degrees of ability. 

St. Paul’s Lutheran School does not discriminate against any student on the basis of sex,  race, or ethnic background. Enrollment is not limited to Lutherans, but matters of faith will be taught exclusively in accord with the Scriptures and the Book of Concord.  Because of limited class size and with regard for church whose members are investing their monies and time in this school, priority for enrollment will be given first to families  who are members of St. Paul’s Lutheran Church. Enrollment is then open to the general  public on a first-come-first-served basis. 

THE COMMITMENT OF PARENTS 

St. Paul’s Lutheran School exists for the purpose of assisting and supporting Christian  parents in their God-given responsibilities of raising and rearing their children.  Commitment to our Lutheran approach to education is imperative for all parents who  would send their children to St. Paul’s Lutheran School. When parents enroll a child in  the school, they are pledging their support of our confession of faith and promising to be  involved and active with us in every facet of their child’s education. 

CONFESSION OF FAITH 

The teachers of St. Paul's Lutheran School, in carrying out the above stated objectives,  commit themselves whole-heartedly to the Confession of Faith as stated in Article III of  the Constitution of St. Paul's Lutheran Church: "This congregation accepts and  acknowledges all the canonical books of the Old and New Testament as the inspired  Word of God and also all the Symbolical writings of the Evangelical Lutheran Church  contained in the Book of Concord of 1580, taken from and in full accordance with the  Holy Scriptures." These Symbolic writings are:  

  • The Three Ecumenical Creeds: The Apostolic, The Nicene, and the Athanasian
  • The Unaltered Augsburg Confession
  • The Apology to the Unaltered Augsburg Confession
  • The Smalcald Articles
  • Luther's Large Catechism
  • Luther's Small Catechism
  • The Formula of Concord

"This congregation also affirms that 'A Statement of Scriptural and Confessional  Principles', adopted by the Lutheran Church-Missouri Synod in 1973, is, in all its parts,  scriptural and in accord with the Lutheran Confessions. As such, it expresses the  position of this congregation on the doctrinal issues contained therein. According to this  confession of faith, all matters of doctrine, conscience and Christian life shall be  decided." 

CURRICULUM OF ST. PAUL’S LUTHERAN SCHOOL 

St. Paul’s Lutheran School seeks to follow a classical education model for its curriculum  and approach to teaching and learning. What this means is that we believe there are  three stages to learning, commonly called the Trivium: Grammar, which focuses on  learning facts; Logic, which focuses on understanding; and Rhetoric, which focuses on  integration and synthesis. This approach to teaching and learning goes all the way back  to the ancient Greeks, and has served Western Civilization for millennia in teaching and 

integrating knowledge into a cohesive unit. Studying quality literature is another¬† hallmark of a classical education. St. Paul‚Äôs Lutheran School will draw on quality¬† historical narratives, historical fiction, ‚Äúliving books,‚ÄĚ and worthy literature, briefly¬† annotated, from a number of well-known and respected sources.¬†

THE BENEFITS OF A MULTI-GRADE CLASSROOM 

While most people today are used to one grade per classroom, St. Paul’s Lutheran  School uses multi-grade classrooms that utilize additional teachers (instructors) as  needs arise. There are many advantages to a multi-grade classroom spiritually,  academically, and socially: 

  • In a multi-grade classroom children are always able to review what they have¬† covered before and work ahead if they are able.
  • It lends itself very easily to individual instruction.
  • Children are able to find mentors and friends in older grades who will help¬† them in many ways. Older students learn patience and helping skills.
  • It better reflects the style of learning in the world, where it is very rare to be in¬† an environment where all of the people are of the same age and educational¬† background.
  • Multi-grade research documented that, ‚ÄúStudents show increased self-esteem,¬† more cooperative behavior, better attitudes toward school in general, increased¬† prosocial (caring, tolerant, patient, supportive) behavior, enriched personal¬† relationships, increased personal responsibility, and a decline in discipline¬† problems.‚ÄĚ1

THE TEACHING OF READING 

St. Paul’s Lutheran School believes that the ability to read is the most important skill to  be taught to elementary children to ensure their academic growth and success in school.  

1 ‚ÄúThe Multigrade Classroom: A Resource Handbook for Small, Rural¬† Schools,‚ÄĚ educationnorthwest.org/sites/default/files/multigrade-classroom-books 1-7.pdf, November 1999, page 173¬†

Our school pledges itself to the teaching of phonics as the foundation for learning to  read. Children are taught the basic building blocks of the English language, including  proper spelling, punctuation, grammar, and sentence structure. Literacy is fostered in  our students by grounding them in the skills necessary to read and write the English  language. 

MUSIC AND THE ARTS 

St. Paul’s Lutheran School teaches music and the arts on a daily basis. Particular  emphasis is given to the art of singing so that the young Christian learns to participate in  the devotional richness of the Church’s liturgy and hymnody. In addition, there are  many opportunities to explore the vast secular musical and artistic treasures from  outside the church. 

CATECHESIS 

St. Paul’s Lutheran School has faithful Lutheran catechesis as its central task. The entire  catechetical program for all grades falls under the jurisdiction and oversight of the  pastors. Catechesis takes place in the school’s worship and prayer life, music program,  Bible studies, and daily integration of the faith into academic subjects. Catechetical  instruction is given by the pastors and reinforced by the teachers. 

Listening to Bible stories, discussing what is heard, praying the Catechism and liturgy,  and singing the hymns of the church is part of the daily life of the school. Children learn  the entire Catechism by heart by the end of the second grade. Children learn a three year cycle of important Bible passages and hymn verses by heart. Children grow in the  Christian faith and life through the integration of that faith into all the academic subjects of the school. They learn to evaluate the real world and our society and culture  on the basis of the Word of God and the Christian confession. Children learn the faith by  doing those things that will be a part of their Christian life as long as they live. 

Foremost in the process of catechesis is the involvement of parents in the catechization  of their children. This requires the ongoing catechesis of parents through the Divine  Service, adult instruction, Bible classes, and special topic presentations, so that the  Word of the Gospel becomes the foundation for their faith and life. This catechesis  assists parents in living their Christian vocation, understanding the Divine Service and  the church’s liturgy, teaching their children to listen to the Word of God, praying the  Catechism in the home, and practicing confession and absolution within the family. 

ADMISSIONS 

All parents who enroll their children here automatically agree to all conditions set forth  in this handbook. 

As a result of this confessional subscription, St. Paul's Lutheran School accepts its God given responsibility to admit students of any race and color without regard to ethnic or  national origin. In carrying out school-administered policies and programs, it resolves  to grant all its students fair and equitable treatment along with equal access to school  activities without regard to racial or ethnic origin. 

These resolves do not preclude the preferential treatment, which is due those pupils who  hold membership in our congregation, nor do they set aside the possible existence of  other valid discriminatory factors, which may apply, to non-member pupils. However,  those factors may be determined solely by application of the confessional article of the  congregational constitution. 

St. Paul's School exists primarily for the training of children of the congregation  members. When space allows, it accepts non-member pupils upon approval of the Board  of Christian Education. Non-member pupils shall be subject to a six-week acceptance  (trial) period in the first quarter of their enrollment. 

Kindergarten children must have attained five (5) years of age on or before September 1  of the year of their enrollment. 

Pupils who have begun their studies in another school and wish to transfer to St. Paul's¬† must present a transfer and academic transcript from the previous school. The health¬† records held by the previous school are required of each new non-kindergarten entrant¬† (see Transfer-in Students under ‚ÄúMiscellaneous‚ÄĚ for more details).¬†

ADMISSION PROCEDURES 

Parents or guardians wishing to enroll non-member students at St. Paul's Lutheran  School must fill out a student application and authorization of release of educational  and health records for each student. After reviewing the student application and  records, a parent interview will be conducted. The Headmaster will notify parents or  guardians of acceptance. Families who are delinquent in payment of tuition to St. Paul's  Lutheran School or who have outstanding balances at other private schools are not  eligible for enrollment at St. Paul's Lutheran School. 

Parents must read the Parent/Student Handbook and return a signed copy of the  enrollment contract to the School Office. 

ADMINISTRATION 

St. Paul's Lutheran School owned and sustained by all the members of St. Paul's  congregation. A Board of Christian Education, the Headmaster being designated as its  chief administrator, administers the affairs of the school. However, final authority for all  matters pertaining to school governance is vested in the Voters Assembly. 

FINANCIAL SUPPORT 

Members of St. Paul's Church contribute to the church and school through their regular  weekly envelope offerings. 

At times, patrons and friends may wish to make a memorial donation or gift to the  school. Upon request, the Headmaster will be happy to suggest instructional items that  he could purchase through special gifts. 

A tuition fee is not charged to families who are members of St. Paul's congregation. A  tuition fee based upon the number of enrolled children per family is charged to those  who are not members of St. Paul's. Non-member tuition fees amount to less than half  the congregational expense of educating a student at St. Paul's School. Whenever pupil  charges create a hardship, the problem should be discussed with the Headmaster prior  to enrollment. The Board has been empowered to adjust based on his recommendation.

It is fervently hoped that all families who avail themselves of the opportunities at St.  Paul's School will with willing hearts, seek to fulfill their financial responsibility to St.  Paul's congregation as God has prospered for them. 

Any family facing an unexpected financial emergency such as illness, accidents, or the  loss of a job, is expected to act responsibly and contact the headmaster or the school  office. When these situations occur, the school will work with the family to ease their  burden and to avoid a record of tuition delinquency. If special arrangements are made  in those situations, the family is expected to meet the stipulations, which have been  agreed upon. Failure to do so will result in the student's enrollment being discontinued.  Students whose accounts become two months past due will have their enrollment  discontinued until such time as the account is balanced. St. Paul's Lutheran School will  pursue families of students whose enrollment has been discontinued through a bill  collecting agent or small claims court. 

When grant monies are available, families may apply for them. Eligibility will be  determined according to the scale set by the government. A family must make their IRS  tax returns available for verification. Generally speaking, all families are expected to  make some payment toward their fees. Exceptions may be made for those who seriously  desire this education but are in dire need. Cases will be considered for all children who  wish to attend the school. There is no financial aid for the payment of fees and uniforms  except for those in dire need. 

STUDENT FEES 

A registration fee is charged for all pupils. This fee covers the use of all textbooks and  workbooks, and all supplies. Students in grades three through eighth are expected to use  their own Bibles, catechisms, and hymnals. These three items are provided to you at no  cost. Replacements may be purchased at cost if they need to be replaced due to loss or  destruction. 

Athletic fees are charged for students in grades 5-8 who wish to participate in the after school sports programs. 

Parents may purchase milk for the lunch period for pupils in grades K -8 on an annual  basis for a nominal fee. 

HEALTH AND ATTENDANCE REQUIREMENTS 

A health record from a doctor is to be presented by the pupil upon entering  Kindergarten. A second one is to be submitted at the beginning of the sixth grade. In  both instances, a physical examination is required before entering school at these grade  levels. Evidence of professional visual and auditory examinations is also required at  these times. 

If a child shows signs of illness (sore throat, unexpected rash, etc.) parents are urged to  keep the child home until the condition is remedied. In case the child has contracted a  

contagious disease, parents must immediately notify the school. 

In the case of communicable or contagious disease/condition i.e., head lice, measles,  staph infections etc., notification will be sent home to all parents if deemed necessary by  the Headmaster. All care will be given not to identify those students who are infected. 

If a child is instructed to take medicine in school, his/her teacher should be notified in¬† writing from a responsible adult. If a pupil's physical education activities are to be¬† limited, written physician's instructions must be presented to the school (see the¬† Medication section below under ‚ÄúMiscellaneous‚ÄĚ for more details).¬†

In case a child meets with an accident at school, the home will be notified. If parents  cannot be reached, immediate steps will be taken to provide proper care for the injury. A  series of emergency phone numbers for each child is requested. 

All absences must be excused with a reason for the absence given by a parent either by  phone or in writing. 

STUDENT RESPONSIBILITIES 

Each student is responsible for his or her own actions. Students are expected to conduct  themselves in ways that honor the Ten Commandments and the Words of Christ from  Matthew 22:36-39: 

‚ÄúTeacher, which is the great commandment in the Law?‚ÄĚ And he [Jesus] said to him, ‚ÄúYou shall love the Lord your God with all your heart and with¬† all your soul and with all your mind. This is the great and first¬† commandment. And a second is like it: You shall love your neighbor as¬† yourself.‚Ä̬†

The behavioral expectations established by the school are designed to prepare students  for the responsibilities and situations they will face later in life; and to prevent  interruptions to learning caused by unpreparedness or behavioral disruptions. The  school encourages all to conduct themselves in attitude, demeanor, and work as befits  their God-given vocations. 

Conduct 

To have a successful school year it is expected that students will: 

  • Honor and obey all authorities.
  • Show respect to other students and their belongings.
  • Respect and care for all property and materials.
  • Complete assignments on time and turn in assignments to the teacher at the designated time.
  • Complete assignments neatly and per directions.
  • Seek further explanation of directions from the teacher if assignment directions¬† are not clear.
  • Use the planners according to grade level expectations.
  • Bring required materials or supplies to the classroom on time.
  • Follow the school dress code.
  • Keep personal areas neat.

Assignments 

Assignments are given for constructive exercise for mastery of new concepts, skills, or  facts and maintaining previously learned knowledge.  

Homework 

The pupils are given the opportunity to complete in school many of their assignments. If a  child seems to have an excessive amount of homework, parents should arrange to  discuss the problem with the teacher. 

Absences from school are not an excuse from completion of assignments. It is the  obligation of the child and the parents to see that all assignments are satisfactorily  completed. Assignments given during the absence of a student may be required at the  discretion of the teacher. A morning phone call before school hours between 8:00 and  8:40 on the day of an absence will allow the teacher to collect assignments for after  school pickup. 

Parents should also check their children's work regularly. It is essential for building  character that the children submit school work on time and work through assignments  thoughtfully and neatly. 

St. Paul’s Lutheran School may assign some amount of homework to many of its  students at any given time. Below are the primary reasons or causes for homework being  assigned: 

  • Students often need some amount of extra practice in specific, new concepts,¬† skills, or facts. In certain subjects (e.g., math, reading, or languages), there is¬† not enough time in a school day to do as much practice as may be necessary for¬† mastery. Therefore, after reasonable in-class time is spent on the material, the¬† teacher may assign homework to allow for the necessary practice.
  • Repeated, short periods of practice or study of new information is often a better¬† way to learn than one long period of study.
  • Since St. Paul‚Äôs Lutheran School recognizes that parental involvement is critical¬† to a child's education, homework can be used as an opportunity for parents to¬† actively assist their child in his studies. This will also keep the parents informed¬† as to the current topics of study in the class.

Homework may also be assigned to students who, having been given adequate time to  complete an assignment in class, did not use the time wisely. The homework, in this  situation, serves a disciplinary purpose but is not to be considered as punishment.  Homework directly related to the curriculum/syllabus (such as extra problems or  questions on a unit the rest of the class is working on) is not to be assigned as a  punishment for improper behavior, lest homework be identified in the student's mind as  punishment rather than a constructive exercise for mastery of a subject. The teacher  may, however, assign work that is to be done outside of class such as writing sentences  or writing a report -this, however, is not to be considered as homework. Since  homework, by its nature, takes time at home, it is not to be assigned due to the teacher's  poor planning or in place of an assignment, which could have been completed in school.  The student's time at home is to be encroached upon for only the best of purposes. The  necessity for doing homework will vary from grade to grade and even from student to  student. 

The guide below should be regarded as maximum times, not as required minimum  times, and then, only homework is assigned. In any event of homework normally being  assigned, a Weekly Homework Assignment Sheet should be used in Grades 1-3 and a  student-owned assignment book should be used in Grades 3-8. 

GRADE MAXIMUM APPROXIMATE TIME PER WEEKNIGHT2 

  • K ‚Äď 10-20 minutes
  • 1st ‚Äď 2nd 20-30 minutes
  • 3rd ‚Äď 5th 30-45 minutes
  • 6th ‚Äď 8th 45-60 minutes

The parent is responsible for making certain that the child has a suitable environment  for study. Sounds from audio devices, the television, and unnecessary conversation  should be eliminated while the student studies. When possible, provide encyclopedias,  dictionaries, and other reference works. A wholesome attitude toward homework should  be developed in the home and given high priority by the family. 

2 New homework is not normally assigned over the weekend or over holidays and vacation periods for students in Grades K-5. However, if students fail to complete their daily seat-work for which the teacher has given ample time,  they may be expected to complete that work over the weekend or holiday. Students in Grades 6-8 may have some  homework over the weekends that should not last more than 30-45 minutes total - or some minor research work on  special occasions (though not over vacation periods). These guidelines assume the average student your child's  average may differ.
 

Parents should show a vital interest in the work, encouraging children, but never doing   

the work for them. Parents are encouraged to take their children to libraries, museums,  and other educational sites. Parents should strive to understand the purposes of  homework and discuss this with their child. The parents' attitude will do much to help  the child be successful. Teachers are willing to assist parents in this regard. 
 

Parents need to take time to sit and read with their children every night. Children enjoy  this more than most people realize. Parents should read to the children if the children  cannot read for themselves. They should also sit and listen to their children read, not  interrupting too frequently with long explanations. Simply correct or pronounce a  difficult word and let the child go on. When the chapter or reading is concluded, go back  to review the pronunciation or meaning of difficult words. If you don't know the  meaning yourself, show your child the importance and ease of looking it up in a  dictionary. 

For math concepts, casually drill math facts in everyday situations. These may include  trips to the grocery store, the gas station, or even in the kitchen with simple recipes.  Encourage children to share their memory work Scripture passages, catechism, or hymn  verses as well as the Shurley Grammar jingles and History timeline when applicable. 

GRADING SCALE 

The following grading scales are used. Grades may be recorded per the letter scale of A‚Äď F or on a number scale from 1‚Äď3. Which scale is used is determined by the teacher based¬† on the amount of course time and assignments completed. An ‚ÄúN‚ÄĚ indicates that grading¬† for that course or grade level is not appropriate.¬†

CONDUCT AND DISCIPLINE 

Disregard for authority, such as disrespectful response to adult correction by word, tone  of voice, non-responsiveness, belligerence, improper dress, or the abuse of shared  school properties. 

Unlawful conduct, such as possession and/or use of controlled substances and/or  weapons, and assault and/or battery of anyone on school grounds or at any school related activities. Violations of any of the above may result in teacher-lead correction, a  meeting with the Headmaster, a parent/student conference, after-school detention,  some form of suspension, and, in extreme cases, expulsion. In any disciplinary action,  teachers shall respond in a manner appropriate to the type of misconduct, its severity,  and the degree of frequency with which it occurs. All suspensions will result in Board of  Christian Education contact with the appropriate parties. Repeated suspensions may  result in expulsion. 

Any un-Christian conduct by students or family members away from the school which  brings untoward public scrutiny of St. Paul's Church or School will be dealt with in  appropriate manner up to and including expulsion as determined by the Board of  Christian Education whose decision is final.

Non-classroom disciplinary actions may be described as follows: 

  • Detentions may be issued either by the teacher in charge or the Headmaster.¬† Students will nominally serve detentions on the school day the offense was¬† committed or on the school day following. They are served after school from¬† 3:15 to 4:00. Repeated detentions will result in an in-school suspension and/or¬† parent/student conference involving the Board of Christian Education.
  • In-school detentions are served during the school day. A student reports to¬† the teacher, collects the assignments for the day, and reports to a supervised¬† area outside the classroom for the remainder of the school day.
  • Out-of-school suspensions are served off school grounds under supervision¬† from the student's home. The student is not allowed on school grounds for the¬† entire day, receives no credit for schoolwork due, and is marked absent for the¬† duration of the suspension.

Maintaining discipline in the classroom is not inconsistent with the practice of  forgiveness and unconditional love which is central to the Christian faith and life.  Behavior consequences are administered fairly by teachers as appropriate to the  situation and the student’s need for correction; thus, consequences may not be the same  for similar infractions by different students or different time of year. 

Parents will be notified by the teacher of behavioral situations that have not responded  to correction, missing school work, poor assignment quality, and chronic dress code  violations. 

Students may be sent home for the remainder of the day for situations of bullying,  cheating, fighting, disrespect of authority, lying, stealing, or physical violence. 

Headmaster will document each time a student is sent home as a result of the student  violating the discipline policy. This record is kept in the student’s file in the office to be  removed and destroyed at the end of the school year. 

Expulsion 

Expulsion removes a student from the school for the remainder of the school year  because of repeated suspensions, because of gross misconduct and/or insubordination,  when a student cannot/will not abide by the foregoing standards of conduct and  behavior, or if parents do not honor their commitment to the school. Expulsion is a  decision made by the Board of Christian Education after investigation by the board. The  parents of the student involved shall receive a fair hearing before the final decision is  made: The students may not be re-enrolled in a subsequent school year without board  approval. 

Promotion and Retention Policy 

Students who achieve passing credit in all subject and skill areas are eligible for promotion to the next grade level. Students who fail to achieve passing credit in one or  more subject or skill areas may be promoted provisionally or may be subject to retention  or discontinuation of enrollment. The teacher will make initial recommendations; the  Headmaster will make final determination. 

Every effort is made so that a student succeeds at St. Paul's Lutheran School. Retention  is to be avoided if possible. A student may be considered for retention in grades K-8 if  the following criteria are met: 

Grade point average remains below C for three of the four quarters Less than  10% improvement in grades during the fourth quarter Remedial work such as  summer school or tutoring are refused; Diagnostic Testing for learning  disabilities has been completed; Light's Retention Scale has been considered;  Achievement tests have been taken into consideration. 

Students may be considered for retention based on behavior or maturity, especially in  Kindergarten. In the case of a student who willfully and persistently refuses to do the  work necessary to succeed, one recommendation will be that the student be enrolled at a  different school. If there will be no substantial difference in educational approach for  the student if the student is retained, one recommendation will be that the student seek  enrollment at a different school. 

The following procedure must be met if there is any likelihood that a student may be  retained: 

If the student's grade point average is below C for the first semester, a written notice  indicating the possibility of retention must be completed by the teacher and reported to  the Headmaster. Once the notification has been signed and returned by the parent, a  copy will be supplied to the parent, the Headmaster, and placed in the student's file. 

A case conference with the parents, teacher, Headmaster and other professionals  deemed necessary will be called to meet no later than January 31 of the current  academic year to discuss what must be done to help the student progress, such as an  individualized educational plan (IEP). 

If after the third quarter the student's grade point average remains below C, a case  conference will be held to discuss improvements necessary during the fourth quarter  and arrangements made for summer school and any other remedial work. Intent to  Retain letter must be filled out by the teacher and signed by the teacher and  headmaster. A copy will be given to the parent and placed in the student's file. 

The final decision whether to retain a student or to discontinue a student's enrollment  based on grades will be at the discretion of the headmaster in consultation with the  Board of Christian Education. Notification regarding retention will normally be made 

within two weeks of the last day of the academic year, but the decision to retain may be  arranged earlier with the parent's consent. 

In the event that a parent is not satisfied with any decision regarding the retention of the  student, recourse is available by mailing a letter to the chairman of St. Paul's Lutheran  School's Board of Christian Education within 30 days of the end of the academic year.  The Board of Christian Education will consider the parent's request for review at the  regular meeting following receipt of that letter. A final and binding response will be  mailed to the parent within 10 days of that meeting. 

Enrollment Review: After the academic year has been concluded, the faculty will  convene with the Headmaster and other support staff as deemed necessary to review the  enrollment applications for all returning students. This committee may choose to  discontinue the enrollment for students who have been disruptive or destructive during  the academic year or who, in their judgment, would be served better at another school.  Notification of this decision will normally be made prior to July 1. Those who wish to  contest this decision have recourse by writing to the Chairman of the Board of Christian  Education who will address the matter at the next regularly scheduled Board of  Christian Education meeting. The Secretary of the Board of Christian Education will  notify the family as soon as possible after that meeting. In the event that the decision of  the Enrollment Review is reversed, the Headmaster may stipulate a probationary plan  for the student, as he deems necessary. 

Generally, students receiving passing semester grades in all core subjects will be  promoted and students with two or more failing semester grades in core subjects will be  retained. If, for any reason, a student does not demonstrate proficiency, it is the  responsibility of the classroom teacher to recommend retention. This is to ensure the  student has mastered grade level expectations and will have a good chance of being  successful at the next grade level. Students failing to meet the above requirements may  be promoted in special circumstances. If the parent(s) of the child do not agree with the  teacher’s recommendation, they may bring their concerns to the Retention Review  Committee for consideration. All decisions made by this group are final. 

The Retention Review Committee will consist of one Board of Christian Education member, the Headmaster, and up to three teachers. These teachers will be the current  teacher, the teacher in the grade level below the student, the teacher in the grade level  above the student, and one other teacher (if staffing makes this possible). 

When parents challenge the teacher’s recommendation, their concerns are brought to  the attention of the Retention Review Committee and both parties will meet with the  Committee simultaneously. Each party will have a chance to speak without interruption.  The Committee will discuss the matter privately. The Headmaster will inform all parties  of the Committee’s decision. Appeals to the Board of Christian Education may be made  by either party if, and only if, they feel that proper procedures were not followed.

Parental Follow-Up 

The goal of discipline is to work with parents to reinforce and support standards of  responsibility, courtesy, respect, and behavior that are an important aspect of children’s  education, and to prevent the loss of valuable instructional time. The maintenance of an  orderly and harmonious classroom is essential to learning. 

Parents/guardians are encouraged to use the opportunity to teach, administer  consequences, and support their child’s teacher. In the case of missing/late assignments  or poor assignment quality, parent/guardian is encouraged to work with his student to  complete, correct, or redo the assignment. 

Reporting Unacceptable Behavior 

If a child reports to his parent or guardian any incident of unacceptable behavior that  occurs during school hours, the parent or guardian needs to promptly inform the child’s  teacher. 

Bullying Policy 

Bullying is defined as an intentional written, verbal, graphic, or physical act that a  student or group of students exhibit repeatedly toward another student, and the  behavior both:  

1. Causes mental or physical harm to the student.  

2. Is sufficiently severe, persistent or pervasive that it creates an intimidating,  threatening, or abusive educational environment for the other students(s). 

Bullying will not be tolerated at St. Paul’s Lutheran School. But as we are all sinners and  all in need of repentance and forgiveness, bullying will be dealt with by the Headmaster and faculty on a case by case basis, encouraging repentance, as well as confession and  absolution. 

Grievance Policy 

Normally, the decisions and actions of the headmaster and/or teacher regarding  classroom management are final and should be received in a gracious way by students  and parent/guardian even if the results of those decisions and actions are not what were  anticipated. Similarly, all decisions and actions of the headmaster regarding academic  policy and operational procedure are final. In the case of parent/guardian  dissatisfaction with the classroom management issue with a teacher, the parent or  guardian may contact the headmaster after having first spoken respectfully and  privately with the teacher. 

If a parent/guardian consults with the headmaster, or a Board of Christian Education member prior to his speaking with the teacher or headmaster respectively, the  parent/guardian will be advised to first meet with the teacher or headmaster directly. If, after meeting with the teacher and headmaster, the parent/guardian is still  dissatisfied, the matter may be submitted in writing to the chairman of the Board of  Christian Education. The matter will be addressed at the next officially scheduled Board  meeting. All decisions of the Board in the matter of grievances are final. If the  parent/guardian is dissatisfied with the Board’s decision, and they are members of the  congregation, the matter may be brought to the Voter’s Assembly. 

STUDENT APPEARANCE 

St. Paul’s Lutheran School’s appearance standards set a tone at school for learning in  which students are expected to do their best, study faithfully, and work hard. It provides  a consistently attractive and neat appearance for all students, avoids peer pressure in  matters of dress, minimizes study distractions, and provides a uniform dress for all off 

campus public appearances. Clothing, hair, and grooming should not call undue  attention to one-self but be in harmony with the practices of a Lutheran School. 

The Board of Christian Education of St. Paul's feels that in a school setting in which  learning can thrive, dress which draws undue attention to a person, represents a fashion  extreme, or has objectionable content has no place. These same constrictions are true of  hairstyle, hair color, and the uses of jewelry and make-up. Extremes in any of these  areas are to be avoided. Parents are ultimately responsible for the compliance of the  dress code. 

Parents are asked to monitor their children closely. The headmaster reserves the right to  exercise discretion in the appearance code so that safety is maintained at school and the  dress of students falls within the overall spirit of this policy. Questions about dress  should be directed to the headmaster. Chronic or notable offenders will be asked to call  home to have parents bring appropriate dress before being permitted in class. 

The Board of Christian Education of St. Paul's Lutheran School reserves the right to  establish the policy that determines what constitutes acceptable dress, hairstyles,  jewelry or other clothing accessories: 

  • PANTS: Khaki, gray or navy pants or shorts, with a solid colored belt with no¬† ornamentation. Pants should fit snugly around the waist or hips without¬† exposing under garments. Pants must be in good condition, with no fraying or¬† holes. Shorts may be worn from April 15th to October 15th (Headmaster may¬† alter dates due to weather conditions) and must be no shorter than three inches¬† above knee.
  • SHIRTS: Red, white or navy short-sleeved or long‚Äďsleeved polo-style shirt¬† only, with no writing or logos except the official St. Paul‚Äôs logo. One shirt per¬† student with the school logo will be required to be purchased. Shirts should be¬† tucked in. Plain, long-sleeved shirts or turtlenecks within the color code may be¬† worn under collared polo-shirts. Only the top button may be unbuttoned.
  • SKIRTS/SKORT/JUMPER: Khaki, gray or navy skirt, skort, or jumper should 15

be within three inches of the knees when kneeling. 

  • UNDERGARMENTS: Worn as intended and not to be visible. Undershirts¬† must be gray or school colors.
  • SWEATERS: Red, white, navy or gray colored sweaters may be worn. No writing¬† or logos except St. Paul‚Äôs logo. Students may also wear St. Paul‚Äôs Logo¬† Sweatshirt over polo. Sweater or sweatshirt may not be draped around the neck¬† or waist. No jackets or hooded sweatshirts may be worn in school.
  • SOCKS/STOCKINGS/TIGHTS/LEGGINGS: Must match each other, be in color¬† code or black (may include athletic socks) and be a solid color. No fishnet¬† stockings. Leggings in color code may be worn as long as skirt or jumper meets¬† length requirements set in the dress code.
  • SHOES: Loafers or traditional soft sole dress shoes. Socks must always be worn. No sandals, crocs, open toe, or high heels,¬† and no shoes with the back out. No blinker lights on shoes. Snow boots and rain boots are worn only on snowy/rainy days and children will need appropriate¬† shoes to wear once inside the building.
  • HATS: Hats and scarfs are not to be worn in the building. No sunglasses.¬† Hairbows may be up to 4" wide and school dress code colors.
  • JEWELRY: Up to two stud earrings per ear are allowed for girls only. No¬† hoops or dangling earrings. Students may wear a wristwatch and cross¬† necklace. No other jewelry is allowed.
  • MAKE-UP: Natural-colored cosmetics as blemish coverage may be worn.
  • GYM UNIFORM: Students will be provided with a gym uniform for P.E. class.¬† Proper gym shoes will be required and may not be worn outside of the gym.¬† This is to keep our gym floor in good condition. Children will need to bring¬† shoes from home when P.E. will be outside if they do not wear gym shoes that¬† day to school.
  • FOR GIRLS-HAIR: Hair should be modestly styled. Hair may not be dyed or¬† otherwise colored. Accessories should be modest and match the uniform.
  • FOR BOYS-HAIR: Hair should be modestly styled. Hair may not be dyed or¬† otherwise colored. Hair length should be off the collar, off the ears and off the¬† eyebrows.
  • SPECIAL EVENT REQUIREMENTS: Navy polo shirt with school logo and¬† either khaki pants or skirt. Dress shoes will be required for church and some¬† other performance-type events. Socks, stockings, tights, and leggings must match each other, be in color code or black (may include athletic socks), and be a solid color. Clear or light pink nail polish only. Hair needs to be pulled¬† back off of the face.

MISCELLANEOUS 

Attendance 

Regular attendance is important to a child’s success in school and establishes good work  habits and self-discipline. All absences are to be verified by a call or note to the school  office from a parent or guardian before 8:00 a.m. on the morning of the absence. If you  must take your child out of school early or bring them late because of doctor or dentist  appointments, please inform the teacher in writing the day before. Students who are  dismissed from school early must have a parent or guardian pick them up at their  classroom. Please come to the office first for admittance to the building and to sign  students out. 

Illness and School Absences 

If a student becomes ill during school, he or she should notify the teacher, who will help  make appropriate arrangements for the student’s care and/or parent pick-up. Students  who are ill and absent from school cannot participate in after-school events or extra curricular activities for that day. Students must be fever free, with no vomiting or  diarrhea for a minimum of 24 hours before returning to school. 

Family Death or Terminal Illness 

If there is a death, terminal illness, or a similar traumatic situation in your family that  may affect the student’s attendance, spiritual and emotional wellbeing, or level of  concentration, please notify the student’s teacher. 

Extended Family Vacations 

Parents planning to take their children on a trip that will take them out of school must  notify the school in writing at least one week before the trip. Lengthy trips that cause the  student to miss class time are discouraged. It becomes the parent and student’s  responsibility to make arrangements with teachers for any missed assignments and to  complete any assigned work upon return. The student is responsible for all work  missed. At the teacher’s discretion, advance work may or may not be prepared before  the vacation absence. 

Electronic devices and cell phones 

Students may not have personal electronic devices such as tablets or cell phones in their  possession during the school day or during any school-sponsored event. If a student  brings an electronic device to school, the student must give it to a teacher upon entering  the building. He or she will receive it back at the end of the day. The school staff, faculty,  and Board of Christian Education will assume no responsibility in circumstance for the  loss, destruction, damage, or theft of any such device. 

Any electronic devices provided by the school will be used in accordance with teacher  instructions. 

Field trips and Special Events 

Field trips and special events are privileges for students who have completed the work  necessary to participate. Students who are ill, absent from school, or unprepared for the  field trip or special event will not be allowed to participate. 

Whenever students are traveling away from the school, they are subject to the same  rules, regulations, and appropriate politeness and civility observed on the school  campus. In the classroom, acceptable behavior and unacceptable behavior will be  determined by the headmaster or teacher. Any student who does not show proper behavior while on a field trip is excluded from the next field trip. Drivers are asked not  to distribute snacks to the students in their cars. Except for rare occasions, siblings of  parent drivers/chaperones may not attend. 

Parent drivers are required to have working seat belts to individually accommodate each  person in the car. Adult drivers must provide the school office with a copy of their  driver’s license and current proof of insurance. Illinois law requires safety seats for  students up to the age of 8 or students weighing less than 40 pounds. 

Fire Drills 

Fire drills are held in accordance with state safety guidelines. 

Holiday/Event Celebrations 

As a general rule, ‚Äúclass parties‚ÄĚ during the school day will be kept to a minimum to¬† avoid the loss of valuable instructional time. At the same time, however, the school¬† recognizes the importance of social interaction and the sense of community that can be¬† developed through such celebrations. Students may provide a treat for all students at¬† lunchtime to celebrate their birthday.¬†

Daily chapel may observe the many festivals and saints’ days throughout the church  year. 

Lunch Time 

Our food, along with everything we have, is a gift from God. The school’s lunch policy  reflects our gratitude for all that we’ve been given. It is intended to foster good eating  habits among our children so that they become faithful stewards of God’s gifts. 

Students in grades 6th through 8th are permitted to use the microwave, lower grades must ask for assistance from an adult. Items from home that need to be kept  warm should be sent in a thermos. Politeness and civility are expected at lunchtime. 

Lunchtime is also reserved for conversation and social interaction. Students ask a  blessing and return thanks together before and after lunch. Students are expected to  remain at school for lunch and to pick up after themselves. 

If a student bringing a lunch from home forgets his lunch, the parent will be contacted. 

We do not have napkins and utensils available, so students should have these items in  his/her lunch. 

Medication 

Students may not have medication in their possession. Authorized school employees  shall administer all medication. 

All medications must be given to the school secretary under headmaster advisement. 

Any drug that may lawfully be sold over the counter without a prescription may be  administered to a student in compliance with the written instructions of the student’s  parent or guardian. Medication must be in an original container. 

Any prescription drug may be administered in compliance with the written directions of  a physician if the student’s parent or guardian consents in writing. All such medication  must be in the original prescription container/bottle. 

No school employee may be required to administer medications. In certain situations,  parents/guardians may be required to come to school to administer certain medication  regimens. 

Parent-Teacher Communications 

Report cards are issued four times a year and are sent home with the pupils, to be  returned with a parent signature. 

Parents should feel free to consult with their child's teacher whenever they feel the need.¬† Teachers may be contacted by phone at school. Teachers will return phone calls at the¬† end of the school day or in the evening. Notes may be written for teachers in the¬† student's planners or attached to the daily assignment sheet in their students‚Äô ‚Äútake¬† home‚ÄĚ folder. Parents/guardians may also schedule appointments to meet personally¬† with teachers.¬†

Conferences should be held at times when matters can be discussed without the  constraints of the daily school schedule. Arrangements for conferences should  preferably be made during the hours immediately before and after the school day. While  most difficulties are easily solved on the telephone, parents are requested to avoid  hurried or telephoned conversations that deal with serious problems.

Parent-Teacher Conferences 

Parent-teacher conferences may be scheduled whenever necessary. At the end of the  first quarter, Parent-Teacher Conferences will be scheduled for each student. Teachers  will make conference time available after each grading period. 

Possession of Tobacco or Alcohol, Other Drug Use and Possession, and  Weapons 

On school and church property, school students are prohibited from:

  • Smoking, or possessing tobacco and smoking products
  • Possessing alcohol, inhalants, controlled substances and any other illegal¬† drugs, or drug paraphernalia
  • Possessing guns, knives, or defensive sprays such as pepper spray
  • Delivering, distributing, selling any of the prohibited substance, including¬† prescription drugs

The headmaster and faculty may search through student possessions during a school  day or during a school-sponsored or required event. 

The headmaster and/or faculty shall confiscate any item listed above and the  parent/guardian notified immediately. Because possession of controlled substances and  illegal drugs are illegal in Illinois, the police will also be notified. Further school  discipline and/or other interventions, deemed appropriate by the headmaster on a case 

by-case basis, will be administered. 

SALT (Serving and Laboring Together) 

Families are expected to participate in volunteer activities in support of the school.  Families participating in the school in volunteer capacities are helpful to our students’  academic success. The sign up book is located in the school office. Opportunities will be  publicized in newsletters and emails on a weekly basis.

School Hours ‚ÄĒ Arrivals and Departures¬†

The school hours of instruction are from 8:45 a.m. until 3:15 p.m. children are not  permitted in the building until 8:30 a.m. They should come directly to school and not  loiter on corners, at people's homes, or in stores on the way. After classes are dismissed,  pupils are not allowed to loiter on school grounds or play in the parking lot. All parents  are urged to be prompt in picking up their children after school. 

Students should eat their lunch in the Parish Hall or their classrooms under the  supervision of their teacher; pupils are not allowed to leave the school grounds during  the lunch period. Exceptions to this rule are made if the child presents a written request  from parent to teacher. Bicycles may be ridden to school, but must be promptly locked  up upon arrival. A teacher may direct a student to keep his bicycle at home if he or she  shows disregard for bicycle safety. 

Before and after school, children should not cross in the middle of the street without  adult supervision. The parking lot is directly across the street from the entrance of the  school and the urge to "cut across" without adult supervision must be restrained. 

Parents should not park and wait in front of school when dropping off and picking up  their children. This creates an even greater hazard. Please park in the lot. 

Inclement Weather Closure 

The headmaster, in consultation with the Board of Christian Education will make  decisions regarding closure for inclement weather.  

If the school closes mid-day due to inclement weather, parents will be called by the  school. 

If the school has to close for any other emergency reason, parents will be called by the  school. 

Sports Requirements 

All students participating in after-school sports activities must have a Consent to Treat  form signed prior to participating in sports practices or events. 

Athletic fees are charged for students in grades 5-8 who wish to participate in the after school sports programs. 

All students participating in after-school activities must have a minimum GPA of 2.5 on  his/her report card and no missing assignments on the day of an event. 

Students must be in attendance at school on the day of the event or receive consent from  the headmaster to participate.

 Telephones 

Students may use school phones for matters of an urgent nature after obtaining  permission from their teacher or headmaster. 

Personal mobile phones are permitted to be used upon permission of the teacher; otherwise, mobile phones will be maintained in a location accessible, but separate, from the student.

Transfer-in Students 

K-8 Students may transfer in from other schools as long as they can meet academic  standards for their grade level and beliefs will not be a detriment to the other students.  Before a transfer-in student is accepted, the parents and student must meet with the  headmaster and pastor. The student must also complete academic testing with a teacher  and/or parents must submit standardized test results from the previous school year 

Tornado Drills

Tornado drills are held each year in preparation for the tornado  season. 

Tuition Payments 

Tuition payment plans are set up at the time of registration. Tuition may be paid  annually, semiannually, quarterly, or monthly. Monthly payments are due on the  twentieth day of each month beginning with the month of August preceding the  academic year for which the payments apply. 

The school reserves the right to call for the full payment of unpaid tuition balances in  the event that tuition payments are late, or parents have demonstrated a history of  tardiness in their tuition payments. Failure to pay tuition according to the agreed upon  plan will result in the discharge of these students from the school. 

Parents who voluntarily withdraw their child from St. Paul’s Lutheran School are  responsible for the balance of the tuition for the current semester. Prorated refunds will  be issued for students excused by St. Paul’s Lutheran School through the current  semester. Records will be released upon balance of tuition paid. Teachers provide a list of student personal supplies at the beginning of each academic  year that is to be purchased by parents. 

Financial Policies and Procedures: 

  • All tuition for the school year must be paid in full to receive your child‚Äôs end of¬† year report card.
  • Tuition will be paid according to the predetermined plan as agreed to by the¬† parent/guardian. For returning students, the plan from the previous year shall¬† be in effect unless a change is requested in writing.
  • Returned checks due to non-sufficient funds will result in a fee of $25.
  • Enrollment at SPLS for any portion of a quarter (grading period) constitutes a¬† quarter of tuition.
  • SPLS recognizes that occasionally circumstances make it impossible to make¬† payments on a schedule. At such a time, please contact the headmaster to¬† discuss options. SPLS seeks to work with families in a proactive manner when¬† financial situations arise.

Non-payment of Tuition and Financial Obligations 

Services may be suspended or re-enrollment denied if payments are not kept current. 

All tuition and fees from the previous school year must be paid in full before the student  will be allowed to begin the next school year. 

If payments are more than one grading period behind (one quarter of the school year),  the student will not be allowed to remain enrolled for the next grading period. In other  words, if payments are more than approximately 90 days delinquent, the enrollment status will be re-evaluated. Example: if in January, tuition is still owed from the first  quarter, the student will not be allowed to begin the third quarter. Any exceptions to this  policy can only be made by the Board of Christian Education. 

Families must have paid 1) the (re)registration fee in full, and 2) at least 1/10 of total  tuition and fees for the year (one monthly payment), in order to continue enrollment for  the next quarter. 

Walkers and Bikers 

Parents must give written permission for their children to walk or ride a bicycle to and  from school. Students will not be under school supervision after 3:15 p.m. In the case of  after school activities, the faculty representative is the supervisor up until the  completion of the program.

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